Are you dreaming of a career in the Philippine government? Landing an administrative job can be a great start! A crucial part of your application process is the letter of intent. This essay provides a comprehensive guide on how to craft a strong Sample Letter Of Intent For Administrative Job In Government Employment Philippines, helping you make a positive first impression and increase your chances of getting hired.
Why a Letter of Intent Matters
Your letter of intent is more than just a formality; it’s your chance to introduce yourself, highlight your skills, and express your genuine interest in the position. It’s your first impression, and you want to make it count! Your letter should be clear, concise, and tailored to the specific administrative job and the government agency you’re applying to. A well-written letter demonstrates your professionalism and your understanding of what the job requires. This is where you can show off your communication skills and explain why you’re the perfect fit.
Here’s what a strong letter usually includes:
- Your introduction and purpose for writing.
- A brief summary of your relevant skills and experiences.
- Your understanding of the job requirements.
- Your enthusiasm for the position and the government agency.
- A thank you and your contact information.
Here’s a quick comparison of what your letter should achieve:
| What to Do | What NOT to Do |
|---|---|
| Be specific to the job and agency. | Use a generic, copy-pasted letter. |
| Highlight your relevant skills. | Focus only on your qualifications in general. |
| Express genuine interest. | Sound disinterested or vague. |
Example: Letter of Intent for a Newly Opened Administrative Assistant Position
[Your Name]
[Your Address]
[Your Contact Number]
[Your Email Address]
[Date]
[Hiring Manager Name (if known), or “Hiring Committee”]
[Agency Name]
[Agency Address]
Dear [Mr./Ms./Mx. Last Name or Hiring Committee],
I am writing to express my enthusiastic interest in the Administrative Assistant position at [Agency Name], as advertised on [Platform where you saw the advertisement – e.g., agency website, JobStreet, etc.]. Having followed [Agency Name]’s work in [mention specific area the agency works in and why you are interested], I am particularly drawn to your commitment to [mention specific agency’s mission or values].
With my strong organizational skills, proficiency in Microsoft Office Suite, and experience in [mention relevant experience, e.g., managing schedules, handling correspondence, etc.], I am confident I can contribute to the efficient operation of your office. My background in [mention your previous field, e.g., office administration, customer service, etc.] has equipped me with the ability to prioritize tasks, manage multiple projects simultaneously, and maintain a high level of accuracy.
I am eager to learn more about this opportunity and discuss how my skills and experience align with the requirements of the role. Thank you for your time and consideration. I have attached my resume for your review and welcome the opportunity to speak with you soon.
Sincerely,
[Your Name]
Example: Email to Follow Up After Submitting a Letter of Intent and Resume
Subject: Following Up – Application for Administrative Assistant Position – [Your Name]
Dear [Mr./Ms./Mx. Last Name or Hiring Committee],
I am writing to follow up on my application for the Administrative Assistant position at [Agency Name], which I submitted on [Date of Submission]. I am very interested in this opportunity and confident that my skills in [mention a key skill] and experience in [mention relevant experience] align well with the requirements of the role, as outlined in the job description.
I understand that you may be reviewing many applications, but I wanted to reiterate my enthusiasm for this opportunity and express my continued interest in joining your team.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Example: Letter of Intent Highlighting Experience in a Specific Administrative Task
[Your Name]
[Your Address]
[Your Contact Number]
[Your Email Address]
[Date]
[Hiring Manager Name (if known), or “Hiring Committee”]
[Agency Name]
[Agency Address]
Dear [Mr./Ms./Mx. Last Name or Hiring Committee],
I am writing to express my interest in the Administrative Officer position at [Agency Name], specifically to express my skills in managing project documentation, as advertised on [platform]. I am particularly drawn to your agency’s focus on [mention a specific agency project or initiative].
In my previous role at [Previous Company/Organization], I was responsible for [describe a relevant task, e.g., “maintaining and organizing project files, ensuring accurate documentation, and assisting in the preparation of project reports.”]. My proficiency in [mention relevant software or skills, e.g., “Microsoft SharePoint, project management software”] allowed me to streamline our workflow, ensuring timely and accurate completion of project deliverables.
I am eager to apply my experience in project documentation to contribute to the efficiency and success of [Agency Name]. Thank you for your time and consideration. I have attached my resume for your review. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Example: Letter of Intent for an Administrative Job with No Prior Government Experience
[Your Name]
[Your Address]
[Your Contact Number]
[Your Email Address]
[Date]
[Hiring Manager Name (if known), or “Hiring Committee”]
[Agency Name]
[Agency Address]
Dear [Mr./Ms./Mx. Last Name or Hiring Committee],
I am writing to express my interest in the Administrative Assistant position at [Agency Name], as advertised on [Platform]. While I do not have prior government experience, I am very interested in working in the public sector and helping people. I am particularly impressed by [mention a specific agency accomplishment or initiative].
I possess a strong foundation in administrative support, demonstrated by my experience in [mention any administrative skills, e.g. “managing office correspondence, handling phone calls, and organizing schedules”]. In my previous role at [Previous Company], I honed my skills in [mention relevant skills, e.g., “Microsoft Office, communication, and problem-solving”]. I am also proficient in [mention other skills like, “data entry and database management”].
I am a quick learner, highly organized, and eager to contribute my skills to [Agency Name]. Thank you for your consideration. I am attaching my resume for your review and welcome the opportunity to discuss how my skills can benefit your team.
Sincerely,
[Your Name]
Example: Letter of Intent to Highlight Specific Skills (e.g., Data Entry)
[Your Name]
[Your Address]
[Your Contact Number]
[Your Email Address]
[Date]
[Hiring Manager Name (if known), or “Hiring Committee”]
[Agency Name]
[Agency Address]
Dear [Mr./Ms./Mx. Last Name or Hiring Committee],
I am writing to express my interest in the Administrative Officer position at [Agency Name], as advertised on [Platform]. I am particularly drawn to your agency’s commitment to [mention something specific about the agency].
My application is driven by my extensive skills in data entry and organization. In my previous role at [Previous Company], I was responsible for managing large datasets and ensuring data accuracy, working with [mention software or tools like, “Microsoft Excel and other databases”]. I have a strong record of accuracy and efficiency in data entry, and I am adept at maintaining confidentiality and handling sensitive information.
I am enthusiastic about the opportunity to contribute my data entry skills to [Agency Name] and look forward to learning more about how my experience can be of value to your team. Thank you for your time and consideration. Please find my resume attached.
Sincerely,
[Your Name]
Example: Letter of Intent Expressing Interest in a Specific Department or Team
[Your Name]
[Your Address]
[Your Contact Number]
[Your Email Address]
[Date]
[Hiring Manager Name (if known), or “Hiring Committee”]
[Agency Name]
[Agency Address]
Dear [Mr./Ms./Mx. Last Name or Hiring Committee],
I am writing to express my interest in the Administrative Assistant position at [Agency Name], and particularly within the [Name of Department/Team]. I was pleased to see this opportunity announced in [Platform]. I am inspired by the [Department/Team]’s work on [mention a specific project or initiative related to the department].
In my experience, I have demonstrated proficiency in [mention related skills, e.g., “managing schedules, coordinating meetings, and providing administrative support to a team of professionals”]. I’m proficient in using [mention any relevant tools or software]. I believe my skills and experience align with the responsibilities of the Administrative Assistant position and the goals of your department.
I am very interested in learning more about this opportunity and discussing how my skills and experience align with the requirements of the role. Thank you for your time and consideration. Please find my resume attached.
Sincerely,
[Your Name]
Example: Letter of Intent to Emphasize Adaptability and a “Can-Do” Attitude
[Your Name]
[Your Address]
[Your Contact Number]
[Your Email Address]
[Date]
[Hiring Manager Name (if known), or “Hiring Committee”]
[Agency Name]
[Agency Address]
Dear [Mr./Ms./Mx. Last Name or Hiring Committee],
I am writing to express my interest in the Administrative Assistant position at [Agency Name], as advertised on [Platform]. I am drawn to the opportunity to contribute to your agency, as I have a great interest in working in the government service and helping the public.
I am confident in my abilities to quickly learn new skills and adapt to different work environments. In my previous role at [Previous Company/Organization], I was consistently recognized for my ability to [mention skills and accomplishments demonstrating flexibility and adaptability, e.g., “take on new tasks, solve problems, and work independently”].
I have a strong work ethic and a “can-do” attitude. I’m eager to become a valuable member of your team. My resume is attached, providing further details on my background. Thank you for your consideration. I look forward to the possibility of an interview.
Sincerely,
[Your Name]
Crafting a winning **Sample Letter Of Intent For Administrative Job In Government Employment Philippines** takes time and effort, but it’s worth it! By customizing your letter, highlighting your skills, and expressing your genuine interest, you can significantly increase your chances of securing an interview and landing your dream job in the government. Good luck with your application!