In various situations, you might need to obtain a copy of your birth certificate, marriage certificate, or other vital records from the Philippine Statistics Authority (PSA), formerly known as the National Statistics Office (NSO). But what if you can’t personally go and request them? That’s where a Sample Authorization Letter For PSA Request comes in handy. This guide will explain everything you need to know, providing examples to help you write your own authorization letter effectively.
Why You Need an Authorization Letter
A PSA document, like a birth certificate, is considered confidential. The PSA wants to ensure that only the authorized person can access these documents to protect the privacy of the individuals involved. If you are unable to personally request these documents, you need to designate someone else to do it on your behalf. This is where the authorization letter becomes crucial.
Here’s why an authorization letter is important:
- It grants permission.
- It protects your information.
- It ensures efficiency.
This letter serves as your official permission, allowing the designated person to act on your behalf. Without it, the PSA won’t release the documents to anyone else. It helps to protect your sensitive personal information and streamlines the request process.
Here are the essential components:
- Your full name
- The full name of your authorized representative
- The type of document requested (e.g., birth certificate, marriage certificate)
- Your contact information
- Your signature
It is also a good idea to include some form of identification of both parties, such as a government-issued ID.
Authorization Letter for Birth Certificate Request
Authorization Letter for Birth Certificate Request
[Your Name]
[Your Address]
[Your Contact Number]
[Your Email Address]
[Date]
Philippine Statistics Authority
[PSA Address or Online Request Details, if applicable]
Subject: Authorization to Request Birth Certificate
Dear Sir/Madam,
I, [Your Full Name], hereby authorize [Representative’s Full Name], residing at [Representative’s Address], to request and receive a copy of my birth certificate from your office.
My birth details are as follows:
- Full Name: [Your Full Name]
- Date of Birth: [Your Date of Birth]
- Place of Birth: [Your Place of Birth]
- Parents’ Names: [Your Father’s Full Name] and [Your Mother’s Full Name]
[Representative’s Full Name] is authorized to claim the document on my behalf and to provide any necessary information required by the PSA.
Attached is a copy of my valid ID ([Type of ID: e.g., Driver’s License, Passport]) and a copy of [Representative’s Full Name]’s valid ID ([Type of ID]).
Thank you for your attention to this matter.
Sincerely,
[Your Signature]
[Printed Name]
Authorization Letter for Marriage Certificate Request
[Your Name(Husband/Wife)]
[Your Address]
[Your Contact Number]
[Your Email Address]
[Date]
Philippine Statistics Authority
[PSA Address or Online Request Details, if applicable]
Subject: Authorization to Request Marriage Certificate
Dear Sir/Madam,
I, [Your Full Name], hereby authorize [Representative’s Full Name], residing at [Representative’s Address], to request and receive a copy of our marriage certificate from your office.
Our marriage details are as follows:
- Husband’s Full Name: [Husband’s Full Name]
- Wife’s Full Name: [Wife’s Full Name]
- Date of Marriage: [Date of Marriage]
- Place of Marriage: [Place of Marriage]
[Representative’s Full Name] is authorized to claim the document on my behalf and to provide any necessary information required by the PSA.
Attached is a copy of my valid ID ([Type of ID: e.g., Driver’s License, Passport]) and a copy of [Representative’s Full Name]’s valid ID ([Type of ID]).
Thank you for your attention to this matter.
Sincerely,
[Your Signature]
[Printed Name]
Authorization Letter for a Child’s Birth Certificate Request (by Parent)
[Your Name (Parent)]
[Your Address]
[Your Contact Number]
[Your Email Address]
[Date]
Philippine Statistics Authority
[PSA Address or Online Request Details, if applicable]
Subject: Authorization to Request Child’s Birth Certificate
Dear Sir/Madam,
I, [Your Full Name (Parent)], the parent of [Child’s Full Name], hereby authorize [Representative’s Full Name], residing at [Representative’s Address], to request and receive a copy of my child’s birth certificate from your office.
My child’s birth details are as follows:
- Full Name: [Child’s Full Name]
- Date of Birth: [Child’s Date of Birth]
- Place of Birth: [Child’s Place of Birth]
[Representative’s Full Name] is authorized to claim the document on my behalf and to provide any necessary information required by the PSA.
Attached is a copy of my valid ID ([Type of ID: e.g., Driver’s License, Passport]) and a copy of [Representative’s Full Name]’s valid ID ([Type of ID]).
Thank you for your attention to this matter.
Sincerely,
[Your Signature]
[Printed Name]
Authorization Letter for a Death Certificate Request
[Your Name]
[Your Address]
[Your Contact Number]
[Your Email Address]
[Date]
Philippine Statistics Authority
[PSA Address or Online Request Details, if applicable]
Subject: Authorization to Request Death Certificate
Dear Sir/Madam,
I, [Your Full Name], hereby authorize [Representative’s Full Name], residing at [Representative’s Address], to request and receive a copy of the death certificate of [Deceased’s Full Name] from your office.
The deceased’s details are as follows:
- Full Name: [Deceased’s Full Name]
- Date of Death: [Date of Death]
- Place of Death: [Place of Death]
[Representative’s Full Name] is authorized to claim the document on my behalf and to provide any necessary information required by the PSA.
Attached is a copy of my valid ID ([Type of ID: e.g., Driver’s License, Passport]) and a copy of [Representative’s Full Name]’s valid ID ([Type of ID]).
Thank you for your attention to this matter.
Sincerely,
[Your Signature]
[Printed Name]
Authorization Letter for Multiple Documents Request
[Your Name]
[Your Address]
[Your Contact Number]
[Your Email Address]
[Date]
Philippine Statistics Authority
[PSA Address or Online Request Details, if applicable]
Subject: Authorization to Request PSA Documents
Dear Sir/Madam,
I, [Your Full Name], hereby authorize [Representative’s Full Name], residing at [Representative’s Address], to request and receive the following documents from your office:
- Birth Certificate
- Marriage Certificate
- [Other Documents Needed]
My details are as follows:
- Full Name: [Your Full Name]
- Date of Birth: [Your Date of Birth]
[Representative’s Full Name] is authorized to claim the documents on my behalf and to provide any necessary information required by the PSA.
Attached is a copy of my valid ID ([Type of ID: e.g., Driver’s License, Passport]) and a copy of [Representative’s Full Name]’s valid ID ([Type of ID]).
Thank you for your attention to this matter.
Sincerely,
[Your Signature]
[Printed Name]
Authorization Letter for Requesting Documents for a Sibling
[Your Name]
[Your Address]
[Your Contact Number]
[Your Email Address]
[Date]
Philippine Statistics Authority
[PSA Address or Online Request Details, if applicable]
Subject: Authorization to Request Sibling’s Birth Certificate
Dear Sir/Madam,
I, [Your Full Name], hereby authorize [Representative’s Full Name], residing at [Representative’s Address], to request and receive a copy of my sibling’s birth certificate from your office.
My sibling’s details are as follows:
- Full Name: [Sibling’s Full Name]
- Date of Birth: [Sibling’s Date of Birth]
- Place of Birth: [Sibling’s Place of Birth]
[Representative’s Full Name] is authorized to claim the document on my behalf and to provide any necessary information required by the PSA.
Attached is a copy of my valid ID ([Type of ID: e.g., Driver’s License, Passport]) and a copy of [Representative’s Full Name]’s valid ID ([Type of ID]). Also, a copy of [Relationship proof: e.g., sibling’s birth certificate, showing the same parents]
Thank you for your attention to this matter.
Sincerely,
[Your Signature]
[Printed Name]
Authorization Letter for Online PSA Request (for Representative)
[Your Name]
[Your Address]
[Your Contact Number]
[Your Email Address]
[Date]
Philippine Statistics Authority
[Online Request portal address]
Subject: Authorization for Online PSA Request
Dear Sir/Madam,
I, [Your Full Name], hereby authorize [Representative’s Full Name], residing at [Representative’s Address], to request a copy of my birth certificate through the online PSA portal.
My birth details are as follows:
- Full Name: [Your Full Name]
- Date of Birth: [Your Date of Birth]
- Place of Birth: [Your Place of Birth]
- Parents’ Names: [Your Father’s Full Name] and [Your Mother’s Full Name]
[Representative’s Full Name] is authorized to provide the necessary information on my behalf and to make payment for the requested document.
Attached is a copy of my valid ID ([Type of ID: e.g., Driver’s License, Passport]) and a copy of [Representative’s Full Name]’s valid ID ([Type of ID]).
Thank you for your attention to this matter.
Sincerely,
[Your Signature]
[Printed Name]
Understanding and using a **Sample Authorization Letter For PSA Request** is a straightforward way to ensure your vital records are accessible when you need them, even if you can’t be there in person. Remember to tailor the example letters to your specific needs and always include proper identification to make the process smooth and successful.