Writing an addendum email might sound a bit formal, but it’s actually a straightforward way to clarify or add information to something you’ve already sent. This guide will walk you through How To Write An Addendum Email, so you can make sure your message is clear and professional. Whether you’re updating a resume, correcting a previous email, or providing extra details, understanding addendums is a valuable skill.
Understanding the Basics: What to Include
When crafting an addendum email, think of it as an extension of your original message. It needs to be easy to understand and clearly state what’s new or different. Here’s a simple breakdown:
- Subject Line: Start with "Addendum" or "Amendment" followed by a brief description of what you’re changing. For example, "Addendum: Updated Project Proposal" or "Amendment: Correction to Invoice Number." This immediately tells the recipient that there’s an update.
- Reference the Original: In the body of your email, clearly mention the email or document you’re referring to. Include the date and subject of the original message to avoid confusion.
- State the Change: Be specific about what you’re adding, removing, or correcting. Don’t make your reader guess.
- Be Concise: Keep it brief and to the point. The addendum is not meant to be a complete rewrite.
- Provide Context: If necessary, explain why you’re making the change. This helps the recipient understand the situation.
- Reiterate Key Information: If the change affects important details, reiterate those details in the addendum to ensure clarity.
The most important thing is to be crystal clear about what’s changed and why. Here’s a simple table to illustrate this:
| Element | Description |
|---|---|
| Subject Line | Indicate “Addendum” and the document it affects. |
| Reference | Mention the date and subject of the original email. |
| Change | Clearly state the changes. |
| Context (Optional) | Explain the reason for the change. |
Addendum Email: Correcting a Resume
Subject: Addendum: Update to Resume – [Your Name]
Dear [Hiring Manager Name],
I am writing to provide an addendum to my resume, which I submitted on [Date].
I realized I inadvertently omitted a recent accomplishment. Please see the corrected section below:
- Original: [Original Information]
- Revised: [Updated Information]
I apologize for any inconvenience this may have caused. Thank you for your consideration.
Sincerely,
[Your Name]
[Contact Information]
Addendum Email: Revising a Proposal
Subject: Addendum: Revision to Project Proposal – [Project Name]
Dear [Client Name],
This email serves as an addendum to the project proposal submitted on [Date].
Upon further review, we’ve adjusted the project timeline as follows:
- Original: Completion by [Original Date]
- Revised: Completion by [New Date]
This change is due to [brief explanation].
Please let me know if you have any questions.
Best regards,
[Your Name/Company Name]
Addendum Email: Clarifying an Invoice
Subject: Addendum: Clarification Regarding Invoice #[Invoice Number]
Dear [Client/Recipient Name],
I am writing to clarify an item on invoice #[Invoice Number], which was sent on [Date].
There was an error in the description for [Item Number].
- Original: [Incorrect Description]
- Corrected: [Correct Description]
The total amount remains the same. I apologize for any confusion.
Sincerely,
[Your Name/Company Name]
Addendum Email: Updating Contact Information
Subject: Addendum: Update to Contact Information
Dear [Recipient Name],
I am writing to update my contact information for the email I sent on [Date].
My new phone number is [New Phone Number].
Please update your records accordingly.
Thank you,
[Your Name]
Addendum Email: Adding Attachments
Subject: Addendum: Additional Documents – [Original Email Subject]
Dear [Recipient Name],
This is an addendum to my email dated [Date], regarding [Original Email Subject].
I have attached the following documents for your review:
- [Attachment 1 Name]
- [Attachment 2 Name]
Please let me know if you have any questions.
Best regards,
[Your Name]
Addendum Email: Correcting a Typo
Subject: Addendum: Correction in Email Regarding [Original Email Subject]
Dear [Recipient Name],
I am writing to correct a typo in my email dated [Date], regarding [Original Email Subject].
In the sentence, “[Original Sentence]”, the word “[Incorrect Word]” should be “[Correct Word]”.
I apologize for any inconvenience.
Sincerely,
[Your Name]
Finally, remember that when writing an addendum email, you are aiming for clarity and professionalism. By following these guidelines on How To Write An Addendum Email, you can ensure that your messages are easily understood and that any necessary changes are communicated effectively. Good luck!