How To Email To Hotel About The Unwanted Causes

Subject: Room Cleanliness Issue – [Your Name] – Reservation #[Reservation Number]

    <p>Dear [Hotel Manager/Front Desk],</p>

    <p>I am writing to report an issue with the cleanliness of my room, [Room Number], at your hotel. I checked in on [Date] and noticed [Specific issue, e.g., dirty sheets, stained carpet, trash left in the room]. This made my stay uncomfortable.</p>

    <p>To illustrate the problems, here's a breakdown:</p>
    <ul>
        <li>The sheets on the bed had stains.</li>
        <li>There was trash under the bed.</li>
        <li>The bathroom floor was dirty.</li>
    </ul>
    <p><strong>It’s important to be specific so the hotel knows exactly what you're talking about.</strong></p>

    <p>I would appreciate it if you could address this issue. I am looking for [Desired outcome, e.g., a room change, a discount on my stay, or an apology]. Please let me know how you plan to resolve this.</p>

    <p>Thank you for your time and attention to this matter.</p>

    <p>Sincerely,</p>
    <p>[Your Name]</p>
    <p>[Your Phone Number]</p>
    <p>[Your Email Address]</p>
</div>

Addressing hotel issues often starts with the first step: making your complaint. Think of the email as your first contact with the hotel about the problems that you have experienced. Here are some tips to follow:

1. Be polite but firm: While frustrated, maintaining a professional tone increases the chances of a positive response.
2. Provide specifics: Clearly state the problem. Instead of saying “The room was bad,” be specific: “The bathroom was dirty.”
3. Include dates, times and relevant numbers: Include your confirmation number, room number, and the dates of your stay.

Providing the details is like giving the hotel the roadmap to a solution.

Reporting a Noise Complaint

    <p>Dear [Hotel Management],</p>

    <p>I am writing to report a noise disturbance I experienced during my stay in room [Room Number] at your hotel. I stayed at your hotel from [check-in date] to [check-out date]. On the night of [date], I was repeatedly disturbed by [Source of noise, e.g., loud music from another room, ongoing construction, or excessive hallway noise]. This seriously impacted my ability to sleep and enjoy my stay.</p>

    <p>I tried [mention any actions taken, e.g., calling the front desk, etc.], but the noise continued.</p>

    <p>I request that you consider this disturbance and offer [Desired outcome, e.g., a discount on my bill, or a refund for the night].</p>

    <p>Thank you for looking into this matter.</p>

    <p>Sincerely,</p>
    <p>[Your Name]</p>
    <p>[Your Phone Number]</p>
    <p>[Your Email Address]</p>
</div>

    <p>Dear [Hotel Management],</p>

    <p>I am writing to request a refund for the unusable [Amenity, e.g., air conditioning, television, Wi-Fi] in my room, [Room Number], during my stay from [check-in date] to [check-out date]. The [Amenity] was not working from [start time] on [date] until [end time/check-out time], despite reporting the issue to the front desk on [date].</p>

    <p>I attempted to resolve the issue by [mention any actions taken], but I was unsuccessful.</p>

    <p>I am requesting a [Specific refund amount or percentage] to compensate for the lack of a functional [Amenity].</p>

    <p>Thank you for your understanding.</p>

    <p>Sincerely,</p>
    <p>[Your Name]</p>
    <p>[Your Phone Number]</p>
    <p>[Your Email Address]</p>
</div>

    <p>Dear [Hotel Manager/Management],</p>

    <p>I am writing to express my disappointment with the poor service I received during my stay at your hotel from [check-in date] to [check-out date]. Specifically, [Describe the issue with service, e.g., rude staff, slow response to requests, incorrect information provided]. For example [Include examples].</p>

    <p>Here is an example of what happened:</p>

    <table>
        <tr>
            <th>Date</th>
            <th>Issue</th>
            <th>Details</th>
        </tr>
        <tr>
            <td>[Date]</td>
            <td>[Problem]</td>
            <td>[Further explanation]</td>
        </tr>
    </table>

    <p>I would appreciate it if you would address this issue. I am looking for [Desired outcome, e.g., an apology, staff training, or compensation].</p>

    <p>Thank you for your attention to this matter.</p>

    <p>Sincerely,</p>
    <p>[Your Name]</p>
    <p>[Your Phone Number]</p>
    <p>[Your Email Address]</p>
</div>

    <p>Dear [Hotel Management],</p>

    <p>I am writing to report some damage to property in room [Room Number] during my stay from [check-in date] to [check-out date]. The damage [Describe the damage and how it happened, e.g., a broken lamp, a stain on the carpet]. This damage was not caused by me. I took the [actions you took, e.g., I reported the issue immediately to the front desk].</p>

    <p>I am writing to bring this to your attention and to clarify that this damage was not my fault.</p>

    <p>I hope you can resolve this issue.</p>

    <p>Sincerely,</p>
    <p>[Your Name]</p>
    <p>[Your Phone Number]</p>
    <p>[Your Email Address]</p>
</div>

    <p>Dear [Hotel Management],</p>

    <p>I am writing to report the loss of my [Item, e.g., wallet, phone, jewelry] from my room, [Room Number], during my stay at your hotel from [check-in date] to [check-out date]. I believe the item was [Stolen/lost under what circumstances].</p>

    <p>I have also [Actions taken, e.g., contacted the local police, reported to front desk].</p>

    <p>I request that you help in investigating the loss of my [Item]. I also request compensation for the loss of the item.</p>

    <p>Sincerely,</p>
    <p>[Your Name]</p>
    <p>[Your Phone Number]</p>
    <p>[Your Email Address]</p>
</div>