Crafting the Perfect Estimate Email Example

Dear [Client Name],

    <p>Thank you for considering [Your Company Name] for your website design and development needs. We're excited about the opportunity to help you create a professional online presence.</p>

    <p>Based on our conversations and the requirements you provided, we've prepared the following estimate:</p>

    <table>
        <tr>
            <th>Service</th>
            <th>Description</th>
            <th>Cost</th>
        </tr>
        <tr>
            <td>Website Design (Mockups & Layout)</td>
            <td>Design of up to 5 unique page templates. Includes revisions.</td>
            <td>$1,500</td>
        </tr>
        <tr>
            <td>Website Development</td>
            <td>Development of the website, including responsive design and basic SEO.</td>
            <td>$3,000</td>
        </tr>
        <tr>
            <td>Content Management System (CMS) Integration</td>
            <td>Installation and configuration of a CMS (e.g., WordPress)</td>
            <td>$500</td>
        </tr>
        <tr>
            <td><strong>Total Estimated Cost</strong></td>
            <td></td>
            <td><strong>$5,000</strong></td>
        </tr>
    </table>

    <p><strong>Payment Terms:</strong> 50% upfront, 50% upon completion. The estimated project timeline is [Number] weeks from the date of contract signing.</p>

    <p>This estimate is valid for 30 days. Please review it carefully and let us know if you have any questions. We're ready to get started once we receive your approval and the initial payment.</p>

    <p>Sincerely,</p>
    <p>[Your Name]</p>
    <p>[Your Title]</p>
    <p>[Your Company Name]</p>
    <p>[Your Contact Information]</p>
</div>

    <p>Hi [Client Name],</p>

    <p>It was great talking to you about your [Service] needs. Based on our discussion, here's an estimate for the work:</p>

    <p><strong>Scope of Work:</strong> [Detailed description of the service, e.g., "Editing 5 blog posts, including grammar, punctuation, and style improvements."].</p>

    <p><strong>Estimated Cost:</strong> $[Amount] per [Unit, e.g., "blog post", "hour"].</p>
    <p><strong>Total Estimated Cost:</strong> $[Total Amount]</p>

    <p><strong>Payment Terms:</strong> Payment will be due upon completion of each [Unit] of work.  I can accept payments via [Payment Methods].</p>

    <p>The estimated turnaround time is [Number] [Days/Weeks] per [Unit]. Please let me know if you'd like to move forward. I'm happy to answer any questions you may have.</p>

    <p>Best regards,</p>
    <p>[Your Name]</p>
    <p>[Your Website/Portfolio URL, if applicable]</p>
</div>

    <p>Dear [Client Name],</p>

    <p>Following our discussion and the changes you requested, I've revised the original estimate. Here's the updated breakdown:</p>

    <p>The main changes include: [ Briefly explain the changes, e.g., "Adding an extra page to the website", "Changing the scope of work for the logo design."]</p>

    <p>Revised Estimate:</p>
    <p>[Include a new table or list with the updated costs.]</p>

    <p><strong>Total Revised Cost:</strong> $[Total Amount]</p>

    <p>This estimate is valid for [Number] days.  Please let me know if you have any questions or need further clarifications.  I look forward to your approval.</p>

    <p>Best,</p>
    <p>[Your Name]</p>
</div>

    <p>Dear [Client Name],</p>

    <p>Thank you for your time and consideration of our estimate. We understand that you may have decided to move forward with another option.</p>

    <p>We appreciate the opportunity to have learned more about your project. We're always available if you have any questions in the future or if your needs change.</p>

    <p>Best regards,</p>
    <p>[Your Name]</p>
    <p>[Your Company Name]</p>
</div>

    <p>Dear [Client Name],</p>

    <p>I hope this email finds you well. I'm writing to clarify a few details regarding the estimate I provided for the [Project Name].</p>

    <p>Specifically, I wanted to confirm [Mention the specific area of clarification, e.g., "whether you require the SEO optimization service as part of the website development"].</p>

    <p>Could you please confirm this by [Date]? This information will help me to finalize the estimate accurately.</p>

    <p>Thank you for your time.</p>

    <p>Sincerely,</p>
    <p>[Your Name]</p>
    <p>[Your Title]</p>
    <p>[Your Contact Information]</p>
</div>

    <p>Dear [Client Name],</p>

    <p>I hope this email finds you well. I'm following up on the estimate I sent you on [Date] for the [Project Name].</p>

    <p>Have you had a chance to review it?  Are there any questions I can answer or is there any way I can assist you further?</p>

    <p>I'm available to discuss the project in more detail at your convenience.  Please let me know your thoughts.</p>

    <p>Best regards,</p>
    <p>[Your Name]</p>
    <p>[Your Title]</p>
    <p>[Your Contact Information]</p>
</div>